Apprenticeship Vacancies
Connah's Quay - Office Administration Apprentice
Job Description
Location: Connah’s Quay - Deeside, CH5 4BH
Subject: Connah's Quay - Office Administration Apprentice
Hours: 30 hrs per week
Contract: Term time
Salary: £8.60p.h
Connah’s Quay High School is an 11-16 English Medium school, proud of its setting in Wales serving the communities of Deeside and surrounding areas. We aim to provide a caring community, which encourages every child to achieve their full potential and develop their social confidence and wellbeing.
Duties include:
We are looking to recruit an office admin apprentice to work alongside experienced office staff and receptionists and undertake the following duties:
ADMINISTRATION AND ORGANISATION
- Under the instruction / guidance of senior staff provide general administrative / financial support to the school Organisation
- Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
- Assist with pupil welfare duties, looking after sick pupils, liaising with parents / staff etc.
- Assist in arrangements for school trips, events etc.
- Provide general clerical support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence
- Maintain manual and computerised records / management information systems
- Produce lists / information / data as required e.g. pupils data
- Undertake typing, word-processing and other IT based tasks
- Take notes at meetings
- Sort and distribute all mail
- Undertake administrative procedures
- Maintain and collate pupil reports
- Undertake routine administration of school lettings and other uses of school premises resources
- Operate relevant equipment / ICT Packages (e.g. word, excel, databases, spreadsheets, internet)
- Maintain stock and supplies, cataloguing and distributing as required
- Operate uniform / snack / other ‘shops’ within the school
- Provide general advice and guidance to staff, pupils and others
- Undertake routine financial administration e.g. processing orders
- Be aware of and comply with policies and procedures relating to child protection, health safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos / work / aims of the school
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required Experience
- General clerical / administrative / financial work Qualifications / training
- NVQ 2 or equivalent qualification or experience in relevant discipline
- Good numeracy / literacy skills knowledge / skills
- Effective use of ICT packages
- Use of relevant equipment / resources
- Knowledge of relevant policies / codes of practice & awareness of relevant legislation
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
- Ability to identify own training & development needs & co-operate with means to address these
Desirable Criteria:
- Eagerness to learn
- Excellent communication skills relevant to both children and adults
- Good organisational skills
- Good telephone manner
- Willingness to work as part of a team
- Reliable
- Smart appearance
- Professional attitude
- A level of maturity with working in a school environment will be required
- Ambitious and hard working
- Desire to be a positive role model to young people
- Punctual and good time management
- First Aid Qualified
As part of this apprenticeship, the successful candidate will undertake a structured training programme that includes:
- On-the-job training – gaining practical experience within a school setting.
- Off-the-job training – attending sessions covering safeguarding, behaviour management, child development, and learning strategies.
- Regular assessments and feedback to track progress and improve skills.
- Additional learning support, particularly in literacy, numeracy, and communication.
This is an excellent opportunity to develop a career in education with progression opportunities available upon successful completion.
Entry Requirements & Expectations
- A strong interest in working in an educational setting.
- A willingness to learn and undertake professional training.
- A commitment to completing the apprenticeship and gaining the qualification.
- Good communication, teamwork, and interpersonal skills.
- A professional and responsible approach to working with children.
- Full adherence to school safeguarding and conduct policies.