Apprenticeship Vacancies
Office Administration Apprentice
Job Description
Location: Ysgol Uwchradd Gatholig St. Richard Gwyn Catholic High School, Albert Avenue, Flint, Flintshire, CH6 5JZ
Subject: Office Administration Apprentice
Hours: 37 hours 08:30-16:30
Contract: Term time
Salary: £8.60p.h
The Reprographics Officer provides full and efficient reprographic support to all teaching and support staff and manages and oversees the Reprographics room daily. They will fulfil all requests for printing and copying submitted by staff in a timely manner to meet any deadlines set. In addition, they will ensure that equipment in the Reprographics Room is maintained in a good working order, including arranging for any necessary repairs to be undertaken by specialist contractors, and manages the supply and stock levels of all consumables required for printing and copying. In addition, they will: -
- Support the Catholic ethos of the school and to safeguard the well-being of its students
- Work with the Headteacher and business manager to ensure the school’s compliance with safeguarding and safer recruitment procedures
- Provide secretarial and administrative support using excellent IT and Data Input skills
- Maintain the highest standards of accuracy, confidentiality, timeliness, attention to detail and customer service
- To carry out such particular duties as the Headteacher may reasonably direct
Duties include:
Safe, Efficient and Effective Deployment of Resources
- To manage available resources efficiently and safely
- Ensuring a safe working environment through implementation of the school’s health and safety policy and using risk assessments where necessary. To liaise with the school’s Health & Safety Officer in order to ensure that the school and national health and safety and risk assessment requirements are fully implemented
Essential Criteria:
Key Responsibilities
- Receiving printing/copying requests and fulfilling orders submitted using reprographic equipment;
- Assisting and training users with special MFD printing / copying requirements – paper sizes; document finishing; laminating; stapling; booklets etc;
- Fixing routine issues, eg paper jams, user-generated errors (wrong paper size etc);
- Maintaining and managing all stock including finalising and placing orders for new materials and paper;
- Undertaking regular, basic maintenance, including changing toner, and safety checks on all School reprographic equipment;
- Arranging for repairs of equipment, as and when necessary, to ensure smooth operation of all equipment
- Attending meetings and training sessions as required and assisting with major school functions eg Open Days, presentation evenings
- At the discretion of the Head and School Business Manager such other duties as may reasonably be requested or required
- Copy and print all required resources, including internal examination papers, revision guides and other documents, for staff
- Be responsible for repair and maintenance, quality, safety and effective operation of the school’s reprographic equipment including photocopiers, printers and laminators, ensuring that equipment is always ready for use
- Demonstrate and assist with the safe and effective use of reprographic equipment/material
- Maintain and requisition all associated stock including consumables (paper, toners etc)
- Respect the confidentiality of all matters relating to the school, pupils and staff at all times
- Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
- Assist with pupil welfare duties, looking after sick pupils, liaising with parents / staff etc.
- Assist in arrangements for school trips, events etc. Administration
- Undertake typing, word-processing and other IT based tasks
- Sort and distribute all mail
- Undertake administrative procedures
- Maintain and collate pupil reports
- Operate relevant equipment / ICT Packages (e.g. word, excel, databases, spreadsheets, internet)
- Maintain stock and supplies, cataloguing and distributing as required
- Operate uniform spares within the school
- Provide general advice and guidance to staff, pupils and others
- Undertake routine financial administration e.g. processing orders Responsibilities
- Be aware of and comply with policies and procedures relating to child protection, health safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos / work / aims of the school
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required Experience
- General clerical / administrative / financial work Qualifications / Training
- NVQ 2 or equivalent qualification or experience in relevant discipline
- Good numeracy / literacy skills Knowledge / Skills
- Effective use of ICT packages
- Use of relevant equipment / resources
- Good keyboard skills
- Knowledge of relevant policies / codes of practice & awareness of relevant legislation
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding school roles and responsibilities and your own position within these
- Ability to identify own training & development needs & co-operate with means to address these
Desirable Criteria:
- To be a positive role model for staff and pupils
- To undertake necessary CPL to gain knowledge, understanding and skills to provide effective support for the school leadership
- Be aware of and comply with policies and procedures relating to child protection, health and safety, security and confidentiality, reporting all concerns to an appropriate person
- Promote and safeguard the welfare of children, young and vulnerable people that you are responsible for or come into contact with
- Contribute to the overall ethos/work/aims of the school
- Have a strong commitment to furthering equalities in both service delivery and employment practice
- Establish constructive relationships with colleagues and relevant others to support the work of the school
- Participate in the school’s performance management processes, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager
- Recognise own strengths and areas of expertise and use these to advise and support others
- Carry out any other duties appropriate to the level of the post as required by your line manager and the Headteacher
As part of this apprenticeship, the successful candidate will undertake a structured training programme that includes:
- On-the-job training – gaining practical experience within a school setting.
- Off-the-job training – attending sessions covering safeguarding, behaviour management, child development, and learning strategies.
- Regular assessments and feedback to track progress and improve skills.
- Additional learning support, particularly in literacy, numeracy, and communication.
This is an excellent opportunity to develop a career in education with progression opportunities available upon successful completion.
Entry Requirements & Expectations
- A strong interest in working in an educational setting.
- A willingness to learn and undertake professional training.
- A commitment to completing the apprenticeship and gaining the qualification.
- Good communication, teamwork, and interpersonal skills.
- A professional and responsible approach to working with children.
- Full adherence to school safeguarding and conduct policies.